What Makes XL Recipe Manager Powerful
A complete Excel-based toolkit for recipe costing, inventory tracking, and profitability analysis.
Ingredient Costing
Manage all your ingredients, suppliers, and their latest prices — in one centralized table. The system automatically fetches the most recent cost per unit, so your recipe calculations are always up to date. You can track price changes over time, set minimum stock alerts, and ensure every ingredient is accurately costed.
Expense Allocation
Distribute fixed and variable expenses (like wages, rent, or electricity) across your recipes based on preparation time. This gives you a more realistic view of what each dish actually costs you to make. The system calculates the cost per minute and assigns overhead automatically, so you can uncover hidden costs.
Recipe Costing & Profitability
See real-time profit margins for every recipe and instantly test different selling prices or markup percentages. You can analyze costs per portion, identify low-profit items, and understand exactly where your money is going — whether you're selling individual recipes or bundled menus.
Menu Costing & Planning
Build complete menus by combining multiple recipes and setting desired quantities. The system calculates total food cost, estimated sales value, and overall profitability. You can then convert any menu plan directly into a consumption entry — instantly updating your stock usage and inventory logs.
Key Features & Smart Elements
Explore the unique elements and intelligent tools that make XL Recipe Manager powerful.
XL Recipe Manager Screenshots
Explore every section of the XL Recipe Manager and discover how it simplifies food costing, inventory, and menu planning.
Dashboard: Real-time overview of low stock alerts, price trends, latest purchases, and recent price changes — all in one central panel.
Materials: Full inventory tracking with current stock, prices, supplier details, and interactive price reports for each material.
Purchases: Log every material purchase with supplier, unit prices, and quantities to automatically update cost calculations.
Suppliers: Manage all supplier contact information and link each material to the supplier with the lowest historical price.
Recipes: Define each recipe with prep time, cost breakdown, margin, and selling price — dynamically updated as ingredients change.
Recipe Ingredients: Assign exact ingredients, quantities, and units to each recipe and instantly calculate material cost per portion.
Consumption: Log your daily recipe usage and sold portions. All ingredient usage is calculated automatically per portion.
Menu Costing: Combine multiple recipes to create full menus, define portions, and calculate the total cost of production instantly.
Stock Usage Log: Keep a detailed log of all ingredient usage, whether from sold portions, waste, or manual adjustments.
Expenses: Add monthly operating costs like rent, wages, and utilities. The system calculates cost per minute for recipe cost allocation.
Units & Conversions: Define all measurement units (kg, lt, gram, etc.) and set unit conversion ratios for consistent costing accuracy.
Price Trend Reports: Visualize price fluctuations over time for each ingredient to make better purchasing decisions and anticipate cost changes.
XL Recipe Manager Video - Live App Walkthrough
Get a visual overview of how the system works and what it can do for your food business.
Watch the actual Excel application in action and see how easy it is to use.
What Is XL Recipe Manager?
A complete Excel-based solution to manage recipes, materials, costs, and profits.The XL Recipe Manager is a powerful and easy-to-use Excel application designed for small food businesses, catering services, and restaurants that want full control over their recipe costing and inventory management — without the complexity or cost of external platforms.
You can manage all your ingredients, suppliers, purchases, recipes, and stock usage in a single file. The system automatically updates costs, calculates current stock, alerts you when materials are running low, and even tracks price changes over time.
Thanks to its built-in automation, the app also distributes your operating expenses (rent, salaries, utilities etc.) to each recipe based on prep time, giving you a complete and accurate cost breakdown per portion. You can adjust your profit margin or price at any time and instantly see how it affects your earnings.
A separate module lets you build full menus, combining multiple recipes and portions — perfect for event planning or costing bundled offers. You can also log consumptions, register losses, and keep an organized usage history.
Finally, everything is backed up with a built-in backup system, and the file is fully compatible with cloud storage for easy access across multiple locations.
The app also comes with a complete user manual, so you can learn and use every feature with ease, no matter your level of experience.
Compatibility & Limitations
- ✅ Works on: Microsoft Excel for Windows & macOS (desktop versions)
- ❌ Not compatible with: Excel Online, Excel for mobile, Google Sheets, or other spreadsheet software
- 🔹 Single-user editing: One person can edit at a time. Others can open it as read-only.
- 🔹 Cloud-safe: Fully functional from services like OneDrive, Dropbox, Google Drive — as long as it's opened with desktop Excel.
How to Order
XL Recipe Manager is available as a one-time purchase.
You will receive the unlocked Excel file via email, along with a detailed user manual and free future updates.
Price: $199 (one-time payment)
You can pay securely via PayPal by clicking the button below. After completing the payment, you will receive your download link within 24 hours.